Expenses associated with travel are fully reimbursable provided that you follow the Aspiring PI Summit - 2023 CISE EWF PI Meeting Travel Reimbursement Guidelines provided here in PDF. These guidelines are based on the NSF’s policies and procedures for travel reimbursement which may be different from those at your institution. Below are a Quick Reimbursement Guide and a Travel Meal Planner. But it is also important to read the FULL Guidelines so that all of your expenses remain reimbursable.
Travel day to Atlanta
Travel meals will be reimbursed at the following rates:
Breakfast: $17
Lunch: $18
Dinner: $34
Monday 6/19
If registered for and attending the RESPECT conference, dinner will be reimbursed up to $34 per API.
Tuesday 6/20 breakfast
Breakfast is provided through the RESPECT conference. Opting out of this meal will be at your personal cost.
Tuesday 6/20 lunch
Lunch is provided through the RESPECT conference. Opting out of this meal will be at your personal cost.
Tuesday 6/20 dinner
Available for reimbursement (limit $34 per API), when full itemized receipts are provided.
Wednesday 6/21 breakfast
Breakfast is provided through the RESPECT conference. Opting out of this meal will be at your personal cost.
Wednesday 6/21 lunch
The CISE EWF conference is providing a Lunch and Learn. Opting out of this meal will be at your personal cost.
Wednesday 6/21 dinner
Available for reimbursement (limit $34 per API), when full itemized receipts are provided.
Thursday 6/22 breakfast
Breakfast is provided through the CISE EWF conference. Opting out of this meal will be at your personal cost.
Thursday 6/22 lunch
The CISE EWF conference is providing a Lunch and Learn. Opting out of this meal will be at your personal cost.
Thursday 6/22 dinner
Available for reimbursement (limit $34 per API), when full itemized receipts are provided.
Friday 6/23 breakfast
Available for reimbursement (limit $17 per API), when full itemized receipts are provided and attending a scheduled event for the API Summit.
Meal Reimbursement Detail
If there are any questions or concerns regarding the reimbursement process, please reach out to Elizabeth at APISummit@TriviumConsulting.com
Reimbursement Overview
QUICK REIMBURSEMENT GUIDE
All reimbursement requests must be supported by detailed receipts. Credit card statements are NOT sufficient. We recommend that you gather and mark up your receipts throughout your attendance.
Check back on this page for a reimbursement form after the Summit. You will fill out and submit along with digital copies of your receipts (Deadline 7/14). Reimbursement can be expected within a month of the form being submitted.
Parking
Hotel Parking preferred
Hotel
$214/night plus taxes at the Georgia Conference and Tech Center.
Meals
When not provided by Conference. Alcohol is NOT reimbursable. Total per meal including tip: Breakfast - $17 * Lunch - $18 * Dinner - $34
Ground Transportation - en route (shuttle, taxi, Uber, bus, train)
Ride shares and public transit encouraged!
Ground Travel - in lieu of air travel (train, bus, personal/rented vehicle)
If it is less expensive than air travel. If you use a personal/rented vehicle, you will need to provide detailed maps.
Air Travel
Non-refundable, economy class. Must adhere to Fly America Act | GSA guidelines. Checked bags NOT reimbursable.
This Quick Reimbursement Guide is an overview. Please be sure to download and read through the Aspiring PI Summit - 2023 CISE EWF PI Meeting Travel Reimbursement Guidelines. If you have any questions please contact Elizabeth at APISummit@TriviumConsulting.com.